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Security Guide: Quick & Simple Rules to Keep You Safe Online

by Dec 15, 2023Business, gmail, google, laptop, mfa, Microsoft, Microsoft Office, network, password, password manager, Phishing, security, software, spam, update, Windows0 comments


Welcome to our friendly security guide!

For all the IT people out there in the vast digital landscape that expands daily, staying safe online is more important than ever. To help you navigate the sometimes murky waters of the internet, we’ve put together some simple rules that can help with making a big difference in keeping your personal and professional information secure. Let’s dive in!

01 Recognizing Potential Threats:

  • Check sender email address: Always take a moment to verify the sender’s email address. If it looks suspicious or unfamiliar, proceed with caution.
  • Check for typos in URLs and messages: Cybercriminals often use typos or slight variations to mimic legitimate websites. Double-check URLs and scrutinize messages for any unusual language.
  • Evaluate urgency: Be wary of messages that create a sense of urgency. Cybercriminals often use this tactic to prompt hasty actions.
  • Be cautious with links and downloads: If a message prompts you to click a link or download a file, think twice. Confirm the legitimacy of the message by contacting the sender directly.

02 Protecting Your Credentials:

  • Generic files and credentials: Generic files should not require entry of sensitive credentials. If in doubt, verify the intent and the need for credentials via phone.
  • Encrypted messages: If a message is encrypted, confirm its legitimacy through a separate channel, such as a phone call.
  • Avoid setting up new accounts without verification: Before creating new accounts, ensure proper verification processes are in place to protect your credentials.

03 Keep Your Password Secure:

  • Create a strong password: Use at least 12 characters, with a mix of uppercase letters, numbers, and special characters. Make it memorable by using 3-4 random words.
  • Use different passwords: Avoid using the same password across personal and business accounts. Variety adds an extra layer of security.
  • Don’t reuse old passwords: Ensure each password is substantially different from previous ones. Changing a few numbers is not enough!
  • Never share passwords via email: Email is not a secure medium for sharing sensitive information. Keep your passwords private.

Self Check:

  • Review your login access: Regularly review your login information at to ensure there’s no unauthorized access.
  • Check Outlook rules: Examine your Outlook rules for any unusual settings that may indicate someone else has gained unauthorized access.


By following these simple rules, you’re taking proactive steps to enhance your online security. Remember, a little caution goes a long way in the digital world. Stay safe, and happy browsing!

PTSI Editorial Team

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